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Bleckley 21st CCLC Formative Evaluation FY18

Student Attendance
Directions: Please list each of the program’s official, approved 21st CCLC sites for FY18. Please place a ‘N/A’ in any column that does not apply (e.g., the site does not operate before school). The number of students enrolled is the total number of students who have registered for the program. Please use data from the first day of operation during the 2017-2018 program year to the last date that data was available when the report was completed.
2017-2018 Program Year
Site Name(s) Date of First Day of 2017-2018 Operation Last Date Included in this Report Total Days of Operation Total Number of Students Registered Total Number of Private School Students Average Daily Attendance – Afterschool Average Daily Attendance – Before School Average Daily Attendance – Weekends/ Holidays/Other
Bleckley County Primary 8/7/2017 12/14/2017 67 88 n/a 54 0 0
Bleckley County Royal Academy 8/7/2017 12/14/2017 67 109 n/a 68 0 0
Program Operation
Directions: Please list the operational times for each site in the spaces below. If you have two or more sites that have the same exact hours of operation, please just use one box for those sites and list each of those sites in the ‘Site Name(s)’ cell. Please place a ‘N/A’ in the cells that do not apply (e.g., if a site does not operate before school). Please be sure to scroll down on this page to see the ‘Description of Activities’ section. Please contact the program’s assigned Education Research and Evaluation Specialist if addtional space is needed to complete this sheet.
Site Name(s) Bleckley County Primary Site Name(s) Bleckley County Royal Academy
 Before School Hours of Operation  Before School Hours of Operation
Monday Tuesday Wednesday Thursday Friday Monday Tuesday Wednesday Thursday Friday
Start Time (e.g., 7:00AM) N/A N/A N/A N/A N/A Start Time (e.g., 7:00AM) N/A N/A N/A N/A N/A
End Time (e.g., 8:00AM) N/A N/A N/A N/A N/A End Time (e.g., 8:00AM) N/A N/A N/A N/A N/A
After School Hours of Operation After School Hours of Operation
Monday Tuesday Wednesday Thursday Friday Monday Tuesday Wednesday Thursday Friday
Start Time (e.g., 3:00PM) 3:00 P.M. 3:00 P.M. 3:00 P.M. 3:00 P.M. N/A Start Time (e.g., 3:00PM) 3:15 P.M. 3:15 P.M. 3:15 P.M. 3:15 P.M. N/A
End Time (e.g., 6:00PM) 6:00 P.M. 6:00 P.M. 6:00 P.M. 6:00 P.M. N/A End Time (e.g., 6:00PM) 6:15 P.M. 6:15 P.M. 6:15 P.M. 6:15 P.M. N/A
Weekends/Holidays/Other Weekends/Holidays/Other
Weekend Holiday Other Weekend Holiday Other
Start Time (e.g, 8:00AM) N/A N/A N/A Start Time (e.g, 8:00AM) N/A N/A N/A
End Time (e.g., 4:00PM N/A N/A N/A End Time (e.g., 4:00PM N/A N/A N/A
Site Name(s) Site Name(s)
 Before School Hours of Operation  Before School Hours of Operation
Monday Tuesday Wednesday Thursday Friday Monday Tuesday Wednesday Thursday Friday
Start Time (e.g., 7:00AM) Start Time (e.g., 7:00AM)
End Time (e.g., 8:00AM) End Time (e.g., 8:00AM)
After School Hours of Operation After School Hours of Operation
Monday Tuesday Wednesday Thursday Friday Monday Tuesday Wednesday Thursday Friday
Start Time (e.g., 3:00PM) Start Time (e.g., 3:00PM)
End Time (e.g., 6:00PM) End Time (e.g., 6:00PM)
Weekends/Holidays/Other Weekends/Holidays/Other
Weekend Holiday Other Weekend Holiday Other
Start Time (e.g, 8:00AM) Start Time (e.g, 8:00AM)
End Time (e.g., 4:00PM End Time (e.g., 4:00PM
Description of Activities
Please provide description of the activities and services offered by your program including new programming and supports being implemented this year. This can include academic, student enrichment and parent/guardian activities as well as field trips or outstanding one time actvities, etc.
The Bleckley County Primary School after school program ran from 3:00 PM to 6:00 PM, Monday thru Thursday. The program began with a nutritious snack, and enrichment and recreation activities, followed by homework help and tutoring in math, language arts, reading, social studies, and science. Parents were invited to join events, including parent orientation/OFTC presentation and Lights On Afterschool.

The Bleckley County Royal Academy after school program ran from 3:15 PM to 6:15 PM, Monday thru Thursday. The program began with a nutritious snack, followed by homework help and tutoring in math, language arts, reading, social studies, and science. Students then participated in enrichment and recreation activities. Parents were invited to join events, including parent orientation/OFTC presentation, parent literacy activity “Make It and Take It”, and Lights On Afterschool.

Objective Status
Directions: List each of your program’s approved, official 21st CCLC objectives in Column A. Please write the objectives exactly as written in the original, approved application or approved program amendment. In Column B, please select the category from the dropdown menu that best categorizes the objective’s focus area – please select ‘Other’ for objectives outside of these categories. In Column C, select the appropriate status of each objective from the dropdown menu. In Column D, please describe why you selected that specific option in Column C (i.e., review of report card grades indicates improvement in reading/math, attendance records of adult family member events indicate a high number of attendees, etc).
Objective Category Status Reason for Status
Goal #1.1:  Each year of the grant, a minimum of 70% of the students actively participating (attending at least 30 sessions) in the program will improve their reading grades. A2. Academic – Reading/ELA 2. Did not meet but progressed toward the stated objective 191 students have ELA/Reading grades entered in Cayen. We are obtaining feedback regarding the students’ progress in this subject area through ongoing communication with the students’ regular classroom teacher.
Goal #1.2:  Each year of the grant, a minimum of 70% of the students actively participating (attending at least 30 sessions) in the program will improve their language arts grades. A2. Academic – Reading/ELA 2. Did not meet but progressed toward the stated objective 191 students have ELA/Reading grades entered in Cayen. We are obtaining feedback regarding the students’ progress in this subject area through ongoing communication with the students’ regular classroom teacher.
Goal #1.3:  Each year of the grant, a minimum of 70% of the students actively participating (attending at least 30 sessions) in the program will improve their mathematics grades. A1. Academic – Math 2. Did not meet but progressed toward the stated objective 191 students have Math grades entered in Cayen. We are obtaining feedback regarding the students’ progress in this subject area through ongoing communication with the students’ regular classroom teacher.
Goal #1.4:  Each year of the grant, a minimum of 70% of the students actively participating (attending at least 30 sessions) in the program will improve their science grades. A3. Academic – Science 2. Did not meet but progressed toward the stated objective 125 students have Science grades entered in Cayen. We are obtaining feedback regarding the students’ progress in this subject area through ongoing communication with the students’ regular classroom teacher.
Goal #1.5:  Each year of the grant, a minimum of 70% of the students actively participating (attending at least 30 sessions) in the program will improve their social studies grades. A4. Academic – Social Studies 2. Did not meet but progressed toward the stated objective 124 students have Social Studies grades entered in Cayen. We are obtaining feedback regarding the students’ progress in this subject area through ongoing communication with the students’ regular classroom teacher.
Goal #1.6:  Each year of the grant, 50% of actively participating students in grades 3-8 will score at the Developing Learners Level or higher in the Reading/ELA sections of the Georgia Milestones Assessment system. A2. Academic – Reading/ELA 2. Did not meet but progressed toward the stated objective 109 students in grades 3-8 have ELA/Reading grades entered in Cayen. We are obtaining feedback regarding the students’ progress in this subject area through ongoing communication with the students’ regular classroom teacher.
Goal #1.8:  Each year of the grant, 50% of actively participating students in grades 3-8 will score at the Developing Learners LEvel or higher on the Math section of the Georgia Milestones Assessment system. A1. Academic – Math 2. Did not meet but progressed toward the stated objective 109 students in grades 3-8 have Math grades entered in Cayen. We are obtaining feedback regarding the students’ progress in this subject area through ongoing communication with the students’ regular classroom teacher.
Goal #1.9:  Each year of the grant , 50% of actively participating students in grades 3-8 will score at the Developing Learners Level or higher on the science section of the Georgia Milestones Assessment system. A3. Academic – Science 2. Did not meet but progressed toward the stated objective 109 students in grades 3-8 have Science grades entered in Cayen. We are obtaining feedback regarding the students’ progress in this subject area through ongoing communication with the students’ regular classroom teacher.
Goal #1.10:  Each year of the grant, 50% of actively participating students in grades 3-8 will score at the Developing Learners Level or higher on the social studies section of the Georgia Milestones Assessment System. A4. Academic – Social Studies 2. Did not meet but progressed toward the stated objective 109 students have Social Studies grades entered in Cayen. We are obtaining feedback regarding the students’ progress in this subject area through ongoing communication with the students’ regular classroom teacher.
Goal #2.1:  Each year of the grant, a minimum of 95% of the students actively participating in the program will be absent from school for 15 days or less. B1. Behavior – Attendance 2. Did not meet but progressed toward the stated objective We will obtain the total number of absences for the 2017-2018 school year at the end of the year. We are monitoring the students’ progress towards successfully obtaining this objective through ongoing communication with the students’ regular classroom teacher.
Goal #2.2:  Each year of the grant, a minimum of 75% of students actively participating in the program will demonstrate improvements in homework completion. O1. Other 2. Did not meet but progressed toward the stated objective The official statistic will come from the annual teacher survey at the end of the year. We are informally monitoring this objective through ongoing communication with the students’ regular classroom teacher.
Goal #2.3:  Each year of the grant, a minimum of 75 % of students actively participating in the program will demonstrate improvement in class participation. B3. Behavior – Social/Emotional 2. Did not meet but progressed toward the stated objective The official statistic will come from the annual teacher survey at the end of the year. We are informally monitoring this objective through ongoing communication with the students’ regular classroom teacher.
Goal # 2.4:  Each year of the grant, a minimum of 75 % of students actively participating in the program will demonstrate improvement in behavior. B2. Behavior – Discipline 2. Did not meet but progressed toward the stated objective We will obtain the total number of disciplinary referrals for the 2017-2018 school year at the end of the year. We are monitoring the students’ progress towards successfully obtaining this objective through ongoing communication with the students’ regular classroom teacher.
Goal # 2.5:  Each year of the grant, a minimum of 90% of students actively participating in the program will be promoted to the next grade level. O1. Other 2. Did not meet but progressed toward the stated objective We will obtain the promotion status for the 2017-2018 school year at the end of the year. We are monitoring the students’ progress towards successfully obtaining this objective through ongoing communication with the students’ regular classroom teacher.
Goal # 3.1:  Each year of the grant, a minimum of 80% of the parents/guardians who attend at least one family related session will state that they have gained increased knowledge regarding encouraging and supporting their child’s academic success. P2. Parent Engagement – Performance 2. Did not meet but progressed toward the stated objective Surveys are distributed at the conclusion of each parent session. An analysis of the surveys is included in our quarterly and annual reports. 61 surveys were received during the first semester.
Goal # 3.2:  Each year of the grant, a minimum of 70 family members of participating students will attend at least one literacy and related education development opportunities. P1. Parent Engagement – Participation 2. Did not meet but progressed toward the stated objective Parents were invited to attend three events during the first semester. 47 family members of participating students attended the activities offered.
Program Recommendations
Directions: Please provide program recommendations in Column A based upon the results of this Formative Assessment. These recommendations can come from within the program, the external evaluator, or other program stakeholders. In Column B, please describe specific steps for implementation that the program will follow to ensure the recommended actions occur.
Recommendations Steps for Implementation
Example: The program has made progress but has not met the academic objectives for math and English Language Arts. It is recommended to review student data to identify students who are not showing improvement as well as determine possible interventions and assistance. Individual targeted assistance and tutoring sessions might be helpful based on information provided by regular-school day teachers. It is recommended to communicate consistently with the regular school day teachers to coordinate support and share progress. Example: Leadership Teams at each site will review student data and grades. Based upon data analysis, the program will use the following interventions to revise the program and activities. 1) The program will develop a portfolio for each student that includes student goals and progress. 2) The program will use project based learning to facilitate connections between learning and the real-world. 3) The program will provide families with appropriate activities to use with their child at home. 4) The program will schedule time for conferences with the 21st CCLC staff and regular school day teachers.
Disciplinary referral reports should be submitted to the evaluator quarterly. The program should work with the school to obtain the number of student disciplinary referrals by student for each grading period.  This information should subsequently be forwarded to the evaluator with the quarterly worksheets.
Regular school day attendance reports should be submitted to the evaluator quarterly. The program should work with the school to obtain the number of student absences by student for each grading period.  This information should subsequently be forwarded to the evaluator with the quarterly worksheets.